Use case · Finance/FIN
The close, prepared before the period ends.
Matching, coding and reconciliation prepared by rule, so the close starts with a checklist that is already done.
Matching and coding·Bank reconciliation·Close checklist
The close checklist, before the close
- Invoices matchedprepared
- Bank reconciledprepared
- Advances allocatedprepared
- Deferrals postedprepared
- Period readya person signs
ILLUSTRATIVE · NOT REAL FIGURES
The old month-end/01
Found during the close. Or before it.
Try it/02
Break the match.
Order
40 × €310
PO
Receipt
40 received
GRN
Invoice
40 × €310
INV
Agent ceiling
Matches and is under the ceiling. Coded by rule, proposed for approval. The agent cannot release the payment.
ILLUSTRATIVE · NOT REAL FIGURES
The limits/03
What the agent may and may not do.
May read
Purchase invoices, orders, receipts, bank transactions, and the ledger — with your permissions applied
May do
Draft invoices, propose matches, apply coding, and propose reconciliations
May not do
Release a payment, approve an invoice, or post above its ceiling
Ceilings
Per agent, per period, and per document type, set by you
Segregation
It cannot approve what it raised — the rule that applies to your people
Trail
Every step written to the audit trail on the document it touched
Reversible
Returned to proposal-only mode at any time, immediately
Measure it/04
How to tell it worked.
Runs on/05
The modules it spans.
Next to this/06
The whole platformNext step